Square Invoices vs InvoiceGrid — Sending Invoices vs Chasing Them
Square Invoices is a free invoicing tool designed for contractors and service businesses that need to send invoices and collect payment online. It handles the creation and payment collection side well. InvoiceGrid handles what comes after — tracking which invoices are unpaid, following up with clients, and logging every chase attempt. If getting paid on time is your challenge, this comparison explains which tool fills that gap.
What Is Square Invoices?
Square Invoices is a free invoicing product from Square (now Block, Inc.) that lets service businesses and contractors create, send, and collect payments on invoices. It's integrated with Square's broader payment ecosystem and includes basic invoice tracking. Visit the Square Invoices website for full pricing and feature details.
InvoiceGrid takes a different approach. Instead of being a full accounting tool, it focuses entirely on tracking unpaid invoices and helping you follow up effectively. The visual Kanban board, chase history, and professional email generator are built specifically for chasing payments.
Feature Comparison
| Feature | InvoiceGrid | Square Invoices |
|---|---|---|
| Visual Kanban Board | ✓ | — |
| Today View Dashboard | ✓ | — |
| Chase History Per Invoice | ✓ | — |
| Email Generator (5 Tones) | ✓ | — |
| Follow-up Schedule Planner | ✓ | — |
| Online Payment Collection | — | ✓ |
| Invoice PDF Creation | — | ✓ |
| Automatic Reminders | Manual, 5 tones | Basic auto |
| Recurring Invoices | — | ✓ |
| Payment Processing Fees | None | 3.3% + 30¢ |
| Starting Price | $12/mo | Free (fees on payments) |
InvoiceGrid Pros & Cons
Pros
- Visual Kanban board — see all unpaid invoices in one pipeline
- Today View shows exactly who needs a follow-up today
- Chase history logs every reminder sent per invoice
- Professional email generator with 5 tones (friendly to final notice)
- Follow-up schedule planner for strategic chasing
- No payment processing fees — tracking only
- Purpose-built for the payment follow-up workflow
Cons
- No online payment collection
- Not free — $12/month for the board
- No invoice PDF creation
- Focused on follow-up only — not the full invoice lifecycle
Square Invoices Pros & Cons
Pros
- Free invoicing — no subscription required
- Online payment collection (cards, ACH)
- Automatic payment reminders (basic)
- Recurring invoices supported
- Integrates with Square POS and other Square products
- Invoice viewed/paid tracking
- Mobile app available
Cons
- No visual Kanban board for invoice tracking
- No chase history or follow-up logging
- No Today View for daily prioritization
- Basic auto-reminders — no tone control or manual follow-up tools
- Payment processing fees: 3.3% + 30¢ per invoice payment
- Limited to Square's payment ecosystem
The Verdict
Square Invoices is the better choice for creating and collecting payment on invoices — it's free and has built-in payment processing. InvoiceGrid is the better choice for tracking which invoices are unpaid and following up. Many businesses use Square to send and collect, then InvoiceGrid to track and chase the ones that don't pay on time.
Important: InvoiceGrid is Not Accounting Software
InvoiceGrid is intentionally not an accounting tool. It does not create invoices, track expenses, handle taxes, or manage payroll. Its sole focus is helping freelancers, agencies, consultancies, and businesses of all sizes track unpaid invoices and chase overdue payments — with a visual Kanban board, chase history per invoice, a today view dashboard, and a professional email generator.
If you need full accounting, InvoiceGrid is not the right tool. But if your bottleneck is knowing who owes you money and following up professionally — InvoiceGrid was built exactly for that.
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- Harvest vs InvoiceGrid — Time Tracking vs Payment Tracking, What You Need
- Monday.com vs InvoiceGrid — Project Management vs Invoice Tracking
- Invoice Ninja vs InvoiceGrid — Free Invoicing vs Focused Invoice Chasing
- Dubsado vs InvoiceGrid — Full Client CRM vs Focused Invoice Tracker
- InvoiceGrid vs Bonsai
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- InvoiceGrid vs Notion for Invoice Tracking
- InvoiceGrid vs PayPal Invoicing
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- InvoiceGrid vs Airtable for Invoice Tracking
- InvoiceGrid vs 17hats
- InvoiceGrid vs Chaser
- InvoiceGrid vs Jobber
- InvoiceGrid vs AND CO
- InvoiceGrid vs Trello for Invoice Tracking
- InvoiceGrid vs Paymo
- InvoiceGrid vs GoCardless
Frequently Asked Questions
Does Square Invoices track overdue payments?+
Square shows which invoices are paid, pending, or overdue in a list view. But it has no visual Kanban board, no chase history, no Today View for daily prioritization, and no tone-controlled email generator for follow-up.
Is Square Invoices really free?+
Creating and sending invoices is free. You pay 3.3% + 30¢ per invoice when clients pay online via card. InvoiceGrid doesn't process payments — you pay a flat $12/month subscription for the tracking and follow-up features.
Can I use Square Invoices with InvoiceGrid?+
Yes. Use Square to create invoices and collect online payments. Use InvoiceGrid to track which invoices are overdue, log your follow-up attempts, and generate reminder emails.
Ready to Track Your Invoices Visually?
Stop losing track of who owes you money. InvoiceGrid gives you a visual Kanban board, chase history, and professional email reminders.