Invoice Template for Video Editors
Video editors bill by the hour, per finished minute, day rate, or project. You also need to account for revision rounds, stock footage, music licensing, and rush delivery. A clear invoice sets expectations and ensures you're paid fairly for your editing time and creative decisions.
Key takeaways
- Include all essential details: your info, client info, invoice number, itemized services, and payment terms
- Be specific about deliverables — vague line items lead to payment disputes
- Set clear payment terms with a due date and late fee policy
- Follow up promptly when payments are overdue — use a tracking system
What to Include on Your Video Editors Invoice
- Your name or studio name and contact
- Client name and project title
- Invoice number and delivery date
- Editing hours or per-minute rate with total runtime
- Number of revision rounds included and completed
- Stock footage, music, or asset costs
- Rush fee or expedited delivery charge if applicable
Need help crafting a professional reminder for an overdue invoice? Use the free email generator to create payment reminders in seconds. For UK businesses, the HMRC invoice requirements outline exactly what every invoice must include to be legally valid.
Common Video Editors Invoicing Mistakes to Avoid
- Not defining revision limits — endless rounds eat into your margin
- Forgetting to charge for stock footage, music, or plugins
- Undercharging for rush delivery — 25-50% premium is standard
- Vague descriptions like "video editing" — specify deliverables
- Not including usage rights or licensing terms for the final video
How Video Editorss Get Paid Faster
- Include 1-2 revision rounds in your base price, bill additional rounds separately
- Itemize third-party costs (stock, music) at actual cost or with markup
- Charge a rush fee for turnaround under 48-72 hours
- For long-form work, consider day rates ($400-800/day) or per-minute pricing
- Specify final deliverable format and resolution on the invoice
Tracking invoices manually is error-prone. Track your outstanding invoices with a visual Kanban board, built-in chase history, and a plan your follow-up timeline tool.
Already Sent the Invoice? Now Track It and Get Paid.
The real problem starts after you send the invoice
Creating an invoice takes minutes. Getting paid can take weeks. The hard part is knowing which clients haven't paid, when to follow up, and what you already said. Spreadsheets and memory don't cut it when you have multiple invoices in flight.
InvoiceGrid is built for exactly this. Open it each morning, see who to chase today, generate the right follow-up email, and log everything — so you have a paper trail if things escalate.
- Today View — shows exactly which invoices need attention each morning
- Chase History — log every email, call, or message sent per invoice
- Email Generator — professional reminder emails in 5 tones, from friendly to final notice
- Evidence Pack — dispute-ready documentation if a client refuses to pay
Free Chase Tools for Invoice Payments
Once you've sent your invoice, these free tools help you manage due dates, calculate late fees, and track what you're owed — no signup required.
Due Date Calculator
Calculate exact due dates for Net 7, 15, 30, 45, 60, 90 or custom terms
Late Fee Calculator
Calculate how much a client owes including late fees and accrued interest
Reminder Email Generator
Generate payment reminders in 5 tones — from friendly to final notice
AR Aging Report Generator
See all outstanding invoices bucketed by 0–30, 31–60, 61–90, 90+ days
Other Invoice Templates
Looking for a template for a different profession? Browse our other guides:
Frequently Asked Questions
How do video editors typically charge?+
Per-minute rates ($100-300/min for finished video), hourly ($50-100+), or day rates ($400-800). Corporate and commercial work commands higher rates than YouTube or social content.
How many revisions should video editors include?+
1-2 rounds is standard. Additional revisions billed at hourly rate. For complex projects, define revision rounds in the contract and reference on the invoice.
Should video editors charge for stock footage and music?+
Yes. Pass through licensing costs or add a small markup. Always itemize these on the invoice so the client understands what they're paying for.
Ready to Track Your Invoices Visually?
Stop losing track of who owes you money. InvoiceGrid gives you a visual Kanban board, chase history, and professional email reminders.