Invoice Template for Tattoo Artists
Tattoo artists bill by the hour or per piece, with deposits to secure appointments. Your invoice should clearly show the deposit, hours worked, rate, and any touch-up or design fees. Clear invoicing protects you from no-shows and ensures you're paid fairly for your art.
Key takeaways
- Include all essential details: your info, client info, invoice number, itemized services, and payment terms
- Be specific about deliverables — vague line items lead to payment disputes
- Set clear payment terms with a due date and late fee policy
- Follow up promptly when payments are overdue — use a tracking system
What to Include on Your Tattoo Artists Invoice
- Your name or studio name and contact
- Client name and appointment date
- Invoice number and tattoo date
- Deposit received and balance due
- Hours worked and hourly rate (or flat piece price)
- Design fee if separate from tattoo
- Touch-up policy or fee if applicable
Need help crafting a professional reminder for an overdue invoice? Use the free email generator to create payment reminders in seconds. For UK businesses, the HMRC invoice requirements outline exactly what every invoice must include to be legally valid.
Common Tattoo Artists Invoicing Mistakes to Avoid
- Not collecting a non-refundable deposit — no-shows are common
- Vague descriptions — specify "half sleeve, 4 hours"
- Forgetting to apply deposit to the final balance
- Not having a cancellation policy
- Undercharging for custom design work
How Tattoo Artistss Get Paid Faster
- Collect $50-200+ deposit to secure the appointment
- Apply deposit to the final session total
- Include design fee separately for custom work
- State cancellation policy (e.g., 48-hour notice or deposit forfeited)
- Invoice at the end of each session with balance due
Tracking invoices manually is error-prone. Track your outstanding invoices with a visual Kanban board, built-in chase history, and a plan your follow-up timeline tool.
Already Sent the Invoice? Now Track It and Get Paid.
The real problem starts after you send the invoice
Creating an invoice takes minutes. Getting paid can take weeks. The hard part is knowing which clients haven't paid, when to follow up, and what you already said. Spreadsheets and memory don't cut it when you have multiple invoices in flight.
InvoiceGrid is built for exactly this. Open it each morning, see who to chase today, generate the right follow-up email, and log everything — so you have a paper trail if things escalate.
- Today View — shows exactly which invoices need attention each morning
- Chase History — log every email, call, or message sent per invoice
- Email Generator — professional reminder emails in 5 tones, from friendly to final notice
- Evidence Pack — dispute-ready documentation if a client refuses to pay
Free Chase Tools for Invoice Payments
Once you've sent your invoice, these free tools help you manage due dates, calculate late fees, and track what you're owed — no signup required.
Due Date Calculator
Calculate exact due dates for Net 7, 15, 30, 45, 60, 90 or custom terms
Late Fee Calculator
Calculate how much a client owes including late fees and accrued interest
Reminder Email Generator
Generate payment reminders in 5 tones — from friendly to final notice
AR Aging Report Generator
See all outstanding invoices bucketed by 0–30, 31–60, 61–90, 90+ days
Other Invoice Templates
Looking for a template for a different profession? Browse our other guides:
Frequently Asked Questions
How do tattoo artists typically charge?+
Hourly ($100-250+) or flat rate per piece. Minimum fee ($80-150) for small work. Custom design may be extra. Shop minimums apply. Large work is often multi-session.
Should tattoo artists require deposits?+
Yes. $50-200+ is standard to book. Non-refundable if client cancels without notice. Deposit applies to the tattoo cost. Reduces no-shows significantly.
What should tattoo artists include on their invoice?+
Client name, appointment date, description of work, hours/rate or flat price, deposit applied, balance due. Include touch-up policy. Payment due at end of session.
Ready to Track Your Invoices Visually?
Stop losing track of who owes you money. InvoiceGrid gives you a visual Kanban board, chase history, and professional email reminders.