PAYMENT REMINDER EMAIL TEMPLATES
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5 copy-paste templates from pre-due date through final notice.

--- TEMPLATE 1: 3 DAYS BEFORE DUE DATE ---

Subject: Invoice #[NUMBER] — due in 3 days

Hi [Client Name],

Just a quick reminder that Invoice #[NUMBER] for [AMOUNT] is due on [DATE].

If you have any questions or need payment details, please let me know.

Payment details: [PAYMENT METHOD AND DETAILS]
Reference: Invoice #[NUMBER]

Thanks,
[Your Name]

--- TEMPLATE 2: 7 DAYS OVERDUE ---

Subject: Invoice #[NUMBER] — 7 days past due

Hi [Client Name],

I wanted to follow up on Invoice #[NUMBER] for [AMOUNT], which was due on [DATE]
and is now 7 days overdue.

It may have slipped through — no worries if so. Payment details below:
[PAYMENT METHOD AND DETAILS]
Reference: Invoice #[NUMBER]

Please let me know if there are any questions.

Thanks,
[Your Name]

--- TEMPLATE 3: 14 DAYS OVERDUE ---

Subject: Invoice #[NUMBER] — 2 weeks past due, please respond

Hi [Client Name],

This is a follow-up on Invoice #[NUMBER] for [AMOUNT], now 14 days past due
(original due date: [DATE]).

Could you please confirm when payment will be sent, or let me know if there is
anything blocking it? I'd appreciate a response by [DATE — 3 business days].

Payment details: [PAYMENT METHOD AND DETAILS]

Thank you,
[Your Name]

--- TEMPLATE 4: 30 DAYS OVERDUE ---

Subject: Invoice #[NUMBER] — 30 days overdue — action required

Hi [Client Name],

Invoice #[NUMBER] for [AMOUNT] is now 30 days past due. I've reached out on
[DATE 1] and [DATE 2] without response.

Per our agreed terms, a late fee of [RATE/AMOUNT] applies from this point.
Updated total: [AMOUNT + FEE].

I need payment by [SPECIFIC DATE] to avoid escalation. If this invoice is in
dispute, please let me know in writing by [DATE].

Payment: [PAYMENT DETAILS]

[Your Name]

--- TEMPLATE 5: FINAL NOTICE ---

Subject: FINAL NOTICE — Invoice #[NUMBER] — Legal action pending

Dear [Client Name],

This is a final notice regarding Invoice #[NUMBER] for [TOTAL INCLUDING FEES],
which has been past due for [X] days despite multiple written requests.

If payment is not received by [DATE — 7 days], I will file a claim in small
claims court / refer this debt to a collections agency without further notice.

All correspondence has been retained as evidence.

Payment: [PAYMENT DETAILS]

[Your Full Name]
[Your Business Name]
[Date]